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MINUTES

REGULAR MEETING

BUDGET COMMITTEE

BOARD OF SUPERVISORS

CITY AND COUNTY OF SAN FRANCISCO

(0

WEDNESDAY. JANUARY 3. 1996 - 1:00 P.M. ROOM 410, VETERANS BUILDING

401 VAN NESS AVENUE

MEMBERS: SUPERVISORS HSIEH, KAUFMAN, BIERMAN

CLERK: GREGOIRE HOBSON DOCUMENTS P^t

TIME MEETING CONVENED: 1:04 P.M.

RELEASE OF RESERVES

AUG \

SAN FRANC'---, PUBLIC LldRAnY

1. File 101-94-40.1. [Reserved Funds, Department of Public Works] Consideration of release of reserved funds, Department of Public Works (1992 Fire Protection Bond Proceeds), in the amount of $256,000 to fund Fire Station No. 3 construction contract. (Department of Public Works)

SPEAKERS: DEPARTMENTAL REPRESENTATIVE: Harvey Rose, Budget Analyst. IN SUPPORT: None. OPPOSED: None.

ACTION: HEARING HELD. RELEASE OF $256,000 APPROVED. FILED.

VOTE: 3-0.

2. File 101-95-15.1. [Reserved Funds, Department of Public Works] Consideration of release of reserved funds, Department of Public Works (Trust Fund and various Sewer Revenue Bond Funds), in the amount of $2,192,800 for the demolition of the Richmond/Sunset Sewage Treatment Plant. (Department of Public Works)

SPEAKERS: DEPARTMENTAL REPRESENTATIVE: Harvey Rose, Budget Analyst. IN SUPPORT: None. OPPOSED: None.

ACTION: HEARING HELD. RELEASE OF $2,192,800 APPROVED. FILED.

VOTE: 3-0.

3 1223 05718 3510

RULES COMMITTEE PAGE 2

BONDS

3. File 170-94-10.1. [Asian Art Museum Bonds] Resolution declaring the intent of the City and County of San Francisco to reimburse certain expenditures for the Asian Art Museum Project from proceeds of future indebtedness; and authorizing the Chief Administrative Officer to develop a plan of finance. (Chief Administrative Officer) COMPANION TO THE FOLLOWING FILE)

SPEAKERS: DEPARTMENTAL REPRESENTATIVE: Harvey Rose, Budget Analyst. IN SUPPORT: None. OPPOSED: None.

ACTION: HEARING HELD. RECOMMENDED.

VOTE: 3-0.

File 170-95-13. [Earthquake Safety Bonds, 1989] Resolution declaring the intent of the City and County of San Francisco to reimburse certain expenditures for the Asian Art Museum Project from proceeds of future indebtedness; and authorizing the Chief Administrative Officer to develop a plan of finance. (Chief Administrative Officer) (COMPANION TO THE PRECEDING FILE)

SPEAKERS: DEPARTMENTAL REPRESENTATIVE: Harvey Rose, Budget Analyst. IN SUPPORT: None. OPPOSED: None.

ACTION: HEARING HELD. RECOMMENDED.

VOTE: 3-0.

GENERAL ITEMS

File 97-95-69. [Cash Revolving Fund - Sheriff/Inmate Welfare] Ordinance amending the Administrative Code by adding Section 10.164-1, creating the Sheriff's Inmate Welfare Cash Revolving Fund in the amount of $10,000. (Office of the Sheriff)

SPEAKERS: DEPARTMENTAL REPRESENTATIVE: Harvey Rose, Budget Analyst; Sergeant Richard Ridgeway, Sheriff's Department. IN SUPPORT: None. OPPOSED: None.

ACTION: HEARING HELD. RECOMMENDED.

VOTE: 3-0.

7 45243 SFPL: ECONO JRS 206 SFPL 11/22/00 56

RULES COMMITTEE PAGE 3

6. File 97-95-70. [Cash Revolving Fund - Sheriff] Ordinance amending the Administrative Code by amending Section 10.164, increasing the Sheriff's Cash Revolving Fund from $6,000 to $8,000. (Office of the Sheriff)

SPEAKERS: DEPARTMENTAL REPRESENTATIVE: Harvey Rose, Budget Analyst; Sergeant Richard Ridgeway, Sheriff's Department. IN SUPPORT: None. OPPOSED: None.

ACTION: HEARING HELD. RECOMMENDED.

VOTE: 3-0.

HEARINGS

7. File 100-95-15. [Fiscal Impact to City of 1995 Storms] Hearing to consider the fiscal impact to the City of the March and December 1995 storms, including damages to Golden Gate Park, the Conservatory and other City parks. (Supervisors Hsieh, Bierman, Kaufman, Migden)

SPEAKERS: DEPARTMENTAL REPRESENTATIVE: Harvey Rose, Budget Analyst; Frank Schober, Mayor's Office of Emergency Services; Mary Burns, General Manager, Recreation and Park Department; Ed Harrington, Controller; Ron de Leon, Superintendent of Parks, Recreation and Park Department; James Cooney, Assistant Superintendent of Parks, Recreation and Park Department, Robert Carlson, Department of Public Works, Todd Colburn, City Engineer, Department of Public Works. IN SUPPORT: None. OPPOSED: None.

ACTION: HEARING HELD. CONSIDERATION CONTINUED TO MAY 1, 1996.

VOTE: 3-0.

8. File 100-95-12. [Joint Report of Controller and Budget Analyst] Hearing to consider the joint report of the Controller and Budget Analyst, estimating the long-term budget impacts federal cuts will have on San Francisco's budget over the next seven (7) to nine (9) years. (Supervisor Hsieh)

(Consideration Continued from 12/20/95)

SPEAKERS: None.

ACTION: CONSIDERATION CONTINUED TO JANUARY 10, 1996, MEETING.

TTME MEETING ADJOURNED: 2:39 P.M.

MINUTES

REGULAR MEETING

BUDGET COMMITTEE

BOARD OF SUPERVISORS

CITY AND COUNTY OF5AN FRANCISCO

I )

WEDNESDAY. JANUARY 10. 1996 - 1:00 P.M. ROOM 410, VETERANS BUILDING

401 VAN NESS AVENUE

MEMBERS: SUPERVISORS HSIEH, KAUFMAN, BIERMAN

CLERK: GREGOIRE HOBSON DOCUMENTS n— t

TIME MEETING CONVENED: 1:11 P.M.

CONSENT CALENDAR

AUG 2 7

SAN FRANC PUBLIC LIBRARY

1. All matters listed hereunder constitute a Consent Calendar, are considered to be routine by the Budget Committee, and will be acted upon by a single roll call vote of the Committee. There will be no separate discussion of these items unless a member of the Committee or a member of the public so requests, in which event the matter shall be removed from the Consent Calendar and considered as a separate item:

a) File 28-96-1. [Emergency Repair, Seacliff District] Resolution authorizing the Director of Public Works to take necessary measures to protect the health, welfare and property of the citizens of San Francisco by capping a brick sewer, stabilizing a hillside and filling a hole created by earth movement in the Seacliff District. (Supervisor Shelley)

b) File 38-96-1. [Gift Acceptance, Police Department] Resolution authorizing the Chief of Police to accept, on behalf of the San Francisco Police Department, a redistribution gift of twelve (12) utility vehicles from the Department of the Army. (Police Commission)

c) File 100-95-1.4. [Reserved Funds, Dept. Building Inspection] Consideration of release of reserved funds, Department of Building Inspection (1995/96 Budget), in the amount of $175,000 for the Code Enforcement Outreach Program contracts. (Department of Building Inspection)

RULES COMMITTEE PAGE 2

ACTION: ITEMS (a) and (c) REMOVED.

ITEM (b) File 38-96-1. RECOMMENDED.

ITEM (a) File 28-96-1. HEARING HELD. RECOMMENDED.

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget Analyst; Steve Maiolini, Department of Public Works; John Sucich, Department of Public Works; Ed Harrington, Controller. IN SUPPORT: None. OPPOSED: None.

ITEM (c) File 100-95-1.4. HEARING HELD. CONSIDERATION CONTINUED TO JANUARY 17, 1996, MEETING.

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget Analyst; Frank Chiu, Department of Building Inspection; Peter Burns, Department of Building Inspection. IN SUPPORT: None. OPPOSED: None.

VOTE: 3-0.

REGULAR CALENDAR HEARING

2. File 100-95-12. [Joint Report of Controller and Budget Analyst] Hearing to consider the joint report of the Controller and Budget Analyst, estimating the long-term budget impacts federal cuts will have on San Francisco's budget over the next seven (7) to nine (9) years. (Supervisor Hsieh)

(Consideration Continued from 1/3/96)

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Ed Harrington, Controller. IN SUPPORT: None. OPPOSED: None.

ACTION: HEARING HELD. CONSIDERATION CONTINUED TO JANUARY 17, 1996, MEETING.

VOTE: 2-1. (Supervisor Bierman absent.)

RULES COMMITTEE PAGE 3

BOND SALE

3. File 170-95-6.1. [General Obligation Bond Sale, Series 1996A] Resolution providing for the issuance of not to exceed $63,590,000 aggregate principal amount of San Francisco General Obligation Bonds, Series 1996A, City Hall Improvement Program; prescribing the form and terms of such bonds; authorizing the execution, authentication and registration of said bonds; providing for the levy of a tax to pay the principal and interest thereof; providing for the appointment of depositories and other agents for said bonds; providing for the establishment of funds related thereto; authorizing and directing the sale of said bonds; approving the form of Official Notice of Sale of Bonds and Notice of Intention to Sell Bonds; directing the publication of Notice of Sale and Notice of Intention to Sell Bonds; approving the form and execution of the Official Statement relating thereto; approving the form of the Continuing Disclosure Certificate; approving modifications to documents; ratifying certain actions previously taken; and granting general authority to City officials to take necessary actions in connection with the authorization, issuance, sale and delivery of said bonds. (Chief Administrative Officer)

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget Analyst. IN SUPPORT: None. OPPOSED: None.

ACTION: HEARING HELD. RECOMMENDED.

VOTE: 2-1. (Supervisor Kaufman absent.)

FISCAL ITEMS

4. File 101-95-35. [Appropriation, Fire Department] Ordinance appropriating

$1,603,432, Fire Department, of 1989 Earthquake Safety Bond interest earnings for capital improvement projects (lead and asbestos abatement and construction support services) at various Fire Stations for fiscal year 1995-96. (Controller) RO #95095

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget Analyst; Mark Freeman, Department of Public Works; Roger Wong, Department of Public Works. IN SUPPORT: None. OPPOSED: None.

ACTION: HEARING HELD. AMENDED. RECOMMENDED AS AMENDED. Add a Section 2, placing a reserve on $492,397 for Fire Station No. 7 pending the selection of construction contractors, the MBE/WBE status of the contractors and finalized cost details. Add a Section 3, providing for ratification for action previously taken. AMENDED TITLE: "Ordinance appropriating $1,603,432, Fire Department, of 1989 Earthquake Safety Bond interest earnings for capital improvement projects (lead and asbestos abatement and construction support services) at various Fire Stations for fiscal year 1995-96. Placing $492,397 on reserve and providing for ratification of action previously taken."

VOTE: 3-0.

RULES COMMITTEE PAGE 4

File 101-95-36. [Appropriation, Dept. Parking/Traffic] Ordinance appropriating $266,000, Department of Parking and Traffic, from the General Fund Reserve to a capital improvement project for soil remediation at St. Mary's Square Garage for fiscal year 1995-96. (Controller) RO #95103

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget Analyst; Kevin Haggerty, Department of Parking and Traffic. IN SUPPORT: None. OPPOSED: None.

ACTION: HEARING HELD. AMENDED. RECOMMENDED AS AMENDED. Add a Section 3, placing a reserve of $190,000 pending selection of a contractor and submission of budget details and the MBE/WBE status of the contractor. AMENDED TITLE: "Ordinance appropriating $266,000, Department of Parking and Traffic, from the General Fund Reserve to a capital improvement project for soil remediation at St. Mary's Square Garage for fiscal year 1995-96; placing a reserve of $190,000."

VOTE: 3-0.

File 101-95-37. [Appropriation, Adult Probation Dept.] Ordinance appropriating $646,424, Adult Probation Department, of Federal recurring grant revenue to salaries, fringe benefits, indirect costs, travel, training, non-personal services, materials and supplies, equipment and services of other departments for the creation of three (3) positions to implement the San Francisco Criminal Justice Treatment Network for Women for fiscal year 1995-96; providing for ratification of action previously taken. (Controller) RO #95110 (COMPANION TO THE FOLLOWING FILE)

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget Analyst; Roy Ellender, Adult Probation Department . IN SUPPORT: None. OPPOSED: None.

ACTION: HEARING HELD. AMENDED. RECOMMENDED AS AMENDED. Reduce total appropriation to $609,913. On Page Three, line 10, replace "GS-Police Security" with "SF-Public Defender. Add a Section 4, placing a reserve of $18,654 for training pending selection of a consultant, the submission of cost details, and the MBE/WBE status of the consultant. Change the classification of positions from "N" to "G". AMENDED TITLE: "Ordinance appropriating $609,913, Adult Probation Department, of Federal recurring grant revenue to salaries, fringe benefits, indirect costs, travel, training, non-personal services, materials and supplies, equipment and services of other departments for the creation of three (3) positions to implement the San Francisco Criminal Justice Treatment Network for Women for fiscal year 1995-96; providing for ratification of action previously taken. Placing $18,654 on

VOTE: 3-0.

RULES COMMITTEE PAGE 5

7. File 102-95-9. [Salary Ordinance Amendment, Adult Probation Dept.] Ordinance amending Ordinance No. 256-95 (Annual Salary Ordinance, 1995/96), reflecting the creation of three (3) positions, 8434N Supv. Adult Probation Officer, 8442N Senior Probation Officer, 1424N Clerk Typist in the Adult Probation Department. (Department of Human Resources) (COMPANION TO THE PRECEDING FILE)

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget Analyst; Roy Ellender, Adult Probation Department . IN SUPPORT: None. OPPOSED: None.

ACTION: AMENDED. RECOMMENDED AS AMENDED. Change the classification of positions from "N" to "G".

VOTE: 3-0.

8. File 101-95-39. [Appropriation, Civil Service Commission] Ordinance appropriating $300,000, Civil Service Commission to conduct a classification study for the fiscal year 1995-96. (Controller) RO#95111 (See previous File 101-94-109)

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget Analyst; Wendell Pryor, Director, Department of Human Resources; Ted Lakey, Deputy City Attorney; Mike Martin, Budget Office, Office of the Mayor. PARTIAL SUPPORT: Linda Jofuku, Local 21. OPPOSED: None.

ACTION: HEARING HELD. CONSIDERATION CONTINUED TO JANUARY 24, 1996, MEETING.

VOTE: 3-0. TIME MEETING ADJOURNED: 3:22 P.M.

MINUTES

BUDGET COMMITTEE nnr, ,,PNTq r

BOARD OF SUPERVISORS CITY AND COUNTY OF SAN FRANCISCO

'h/n

AUG 2 7 1996

SAN FRANCISCO REGULAR MEETING PUBLIC LIBRARY

WEDNESDAY. JANUARY 17, 1996 - 1:00 PM VETERANS BUILDING

401 VAN NESS AVENUE ROOM 410

MEMBERS: SUPERVISORS TOM HSIEH, BARBARA KAUFMAN, SUE BIERMAN

ACTING CLERK: ROSEMARY LnTLE-HORANZY

PRESENT: Supervisors Hsieh, Kaufman, Bierman

TIME MEETING CONVENED: 1:08 P.M.

1. File 100-95-12. [Joint Report of Controller and Budget Analyst] Hearing to consider the joint report of the Controller and Budget Analyst, estimating the long-term budget impacts federal cuts will have on San Francisco's budget over the next seven (7) to nine (9) years. (Supervisor Hsieh)

(Consideration Continued from 1/10/96)

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget Analyst; Peter Burns, Director of Department of Building Inspection; Supervisor Bierman, Board of Supervisors; Supervisor Kaufman, Board of Supervisors. IN SUPPORT: None. OPPOSED: None.

ACTION: HEARING HELD. CONSIDERATION CONTINUED TO JANUARY 24, 1996.

VOTE: 3-0.

2. File 100-95-1.4. [Reserved Funds, Dept. Building Inspection] Consideration of release of reserved funds, Department of Building Inspection (1995/96 Budget), in the amount of $175,000 for the Code Enforcement Outreach Program contracts. (Department of Building Inspection)

(Consideration Continued from 1/10/96)

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget Analyst; Peter Burns, Director of Department of Building Inspection; Supervisor Bierman, Member/Board of Supervisors; Supervisor Kaufman, member/Board of Supervisors. IN SUPPORT: None. OPPOSED: None.

ACTION: HEARING HELD. RELEASE OF $175,000 APPROVED. FILED. VOTE: 3-0.

3. File 101-92-60.10. [Reserved Funds, Fire Department] Consideration of release of reserve funds, Fire Department (1992 Prop C Bond Issue Fund), in the amount of $1,279,500 for the purpose of funding construction contract of SFFD Station No. 39. (Department of Public Works)

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget Analyst; Superintendent James Lynch, Fire Department. CONTRACTOR REPRESENTATIVE: Mr. Wong/Chiang C. M. Construction. IN SUPPORT: None. OPPOSED: None.

ACTION: HEARING HELD. RELEASE OF $1,279,500 APPROVED. FILED. VOTE: 3-0.

File 101-92-33.6. [Reserved Funds, Fire Department] Consideration of release of reserve funds, Fire Department (1986 Fire Protection Bond Fund) in the an emergency generator at Fire Station No. 39 located at 1091 Portola Drive. (Fire Department)

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget Analyst; Superintendent James Lynch, Fire Department. IN SUPPORT: None. OPPOSED: None.

ACTION: HEARING HELD. RELEASE OF $34,424 APPROVED. FILED.

VOTE: 3-0.

5. File 101-95-40. [Appropriation, Convention Facilities Management] Ordinance appropriating and rescinding $466,000, Convention Facilities Management Department, of Convention Facilities Funds to a capital improvement project (provide initial funding for the Moscone Expansion Project and final funding for the Convention expansion study), for fiscal year 1995-96. (Controller) RO #95121

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget Analyst; Jack Moerschbaecher, Director of Convention Facilities; Supervisor Bierman, Board of Supervisors; Joe LaToree, Mayors Office of Housing. John Elberling, TODCO. IN SUPPORT: None. OPPOSED: None.

ACTION: HEARING HELD. AMENDED. RECOMMENDED AS AMENDED. Amend title, Line 4 after "study)" adding "; placing $300,000 on reserve, providing for ratification of action previously taken." NEW TITLE: "Ordinance appropriating and rescinding $466,000, Convention Facilities Management Department, of Convention Facilities Funds to a capital improvement project (provide initial funding for the Moscone Expansion Project and final funding for the Convention expansion study), for fiscal year 1995-96; placing $300,000 on reserve, providing for ratification of actions previously taken."

Amend Page 1, Line 19 by adding sections 2 and 3. "Section 2. Funds in the amount of $300,000 are placed on reserve pending release by the Budget Committee."

"Section 3. Although the City has incurred no legal obligation under the Charter, the Board of Supervisors does hereby appropriate the funds necessary for the obligation and does hereby ratify the action previously taken."

VOTE: 3-0.

File 218-96-1. [Mortgage Credit Certificates] Resolution authorizing an application to the California Debt Limit Allocation Committee to permit the issuance of Mortgage Credit Certificates. (Supervisor Shelley)

SPEAKERS. DEPARTMENTAL REPRESENTATIVES: Mindy Linetzky, Legislative Aide/Supervisor Shelley; Harvey Rose, Budget Analyst; Supervisor Bierman, Board of Supervisors. IN SUPPORT: None. OPPOSED: None.

ACTION: HEARING HELD. RECOMMENDED.

(Supervisors Kaufman, Bierman and Hsieh added as co-sponsors.)

VOTE: 3-0.

7. File 127-96-1. [Temporary Stadium Admissions Tax] Ordinance amending San Francisco Municipal Code, Part ID, Section 802A to provide that the Temporary Admission Tax may be remitted monthly or annually.

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget Analyst; Supervisor Bierman, Board of Supervisors. IN SUPPORT: None.

OPPOSED: None.

ACTION: HEARING HELD. CONSIDERATION CONTINUED TO JANUARY 31, 1996.

VOTE: 3-0. TIME MEETING ADJOURNED: 2:07 P.M.

\)n)°lio

'Ihibtic Libraru, 'Documents *Dcpt. Attn: Kate Winger son

CITY AND COUNTY ^ MJi) OF SAN FRANCISCO

DOCUMENTS DEPT.

BOARD OF SUPERVISORS J^<

BUDGET ANALYST SAN FRANCISC

, PUBLIC LIBRARY

1390 Market Street, Suite 1025, San Francisco, CA 94102 (415) 554-7642

FAX (415) 252-0461

January 12, 1996

TO: Budget Committee

FROM: Budget Analyst fie^e-

SUBJECT: January j/7, 1996 Budget Committee Meeting

Item 1 - File 100-95-12

Note: This item was continued by the Budget Committee at its meeting of January 10, 1996.

This item is a hearing concerning the long-term budget impacts that Federal budgetary reductions will have on the budget of the City and County of San Francisco over the next seven to nine years.

The Controller and the Budget Analyst will orally advise the Committee on any updated information obtained regarding the impacts which pending Federal budgetary reductions will have on San Francisco.

Memo to Budget Committee January 17, 1996

Item 2 - File 100-95-1.4

Note:

This item was continued by the Budget Committee at its meeting of January 10, 1996.

Department: Item:

Amount: Source of Funds:

Description:

Department of Building Inspection (DBI)

Hearing requesting the release of reserved funds in the amount of $175,000 for the Code Enforcement Outreach Program contracts.

$175,000

Reserved funds in the Department of Building Inspection FY 1995-96 budget.

The Department of Building Inspection's FY 1995-96 budget included $200,000, of which $175,000 was reserved, to support a new Code Enforcement Outreach Program in order to provide information to landlords and tenants with respect to compliance with the City's Building Code. The $175,000 was reserved pending the selection of contractors, contract cost details, and the MBE/WBE status of the contractors.

Mr. Peter Burns of DBI advises that the DBI selected the following three contractors, at a total cost of $195,000 (out of the $200,000 appropriation), through a Request for Proposal process, to provide (1) Code Enforcement Outreach to Landlords, (2) Code Enforcement Outreach to Tenants, and (3) Advertising/Graphics/Public Relations Outreach. Contract details for the three program components are described as follows:

Code Enforcement Outreach to Landlords The DBI selected the San Francisco Apartment Association, a non-profit agency, to provide outreach to landlords for an amount of $50,000 (See Attachment I, provided by DBI, for contract cost details).

Code Enforcement Outreach to Tenants The DBI selected the Tides Foundation, a non-profit agency, to provide outreach to tenants for an amount of $100,000 (See Attachment II, provided by DBI, for contract cost details).

Advertising/ Graphics/Public Relations Outreach The DBI selected Jaiden Associates to provide advertising, graphic design work, and public relations outreach for an amount of $45,000 (See Attachment III, provided by DBI, for

BOARD OF SUPERVISORS BUDGET ANALYST

Memo to Budget Committee January 17, 1996

Comments:

Recommendation:

contract cost details). Jaiden Associates is an MBE/WBE and LBE firm.

1. The Budget Committee requested additional justification regarding the proposed allocation of $50,000 to the San Francisco Apartment Association. Attachment IV, provided by Mr. Burns, is a memo which addresses the need for the allocation to the San Francisco Apartment Association. The Committee also requested that a full and accurate accounting of any expenditures to be made by this Association be reported to the Committee.

2. Mr. Burns advises that the proposed funding would be used for a one year pilot Code Enforcement Outreach Program, and that future additional funds would be requested only if the DBI concludes, at the end of the one- year period, that the Code Enforcement Outreach Program was effective.

Approval of this request is a policy matter for the Board of Supervisors.

BOARD OF SUPERVISORS BUDGET ANALYST

Attachment I

San Francisco Apartment Association Budget Administrative and Office Expenses

Coordination/ Administration

$6,000

Local Advertising costs

4,000

Telephone and Fax Use (office)

1,200

Telephone Hot Line

6,000

Purchase of non-membership lists for

outreach

2,000

Printing - Announcements/Flyers

3,000

Mailing

3,480

Purchase of Video and Administrative Guide

500

Meeting Costs (12)

8,000

$34,180

Educational Offerings

Announcements

580

Space

600

Instructors

500

Materials

500

Managing Rental Housing Book

1,300

Brochures

1,000

4,480

Rental Housing Industry Standards Program Participation

*Participation Fees, 200 properties @ $25

per property 5,000

200 Inspectors @ $25 each 5.000

10,000

CONTINGENCY 1.340

TOTAL $50,000

* The San Francisco Apartment Association will enroll 200 properties into a State housing organization, that will provide members with information on tenant relations and building maintenance. The membership cost is $25 per property.

Tides Foundation

Attachment II

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this point ol program development, prior to selections of awardees for the tenant 1 landlord portions, I can propose preliminary budget parameters. Final 'eitising/graphics/public relations plan can be formulated and finalized after ^sulfations with two other awardees. Also, the monthly allocations of ertising budget can only be determined when the team is assembled and )rities can be discussed.

1., i jlen Assoc i aues

Attachment: III

Based on material developed by tenant and landlord

program managers, to develop and edit multi-lingual brochures

Translations for flyers, posters PSA's -

three languages: English, Chinese and Spanish

as appropriate

jfraphics and printing cost for bus shelter and kiosk posters

liaison with tenant and landlord program managers, .vork on publicity, media placements, and PSA's

$ 5,000 $ 8,000

$12,000

>jectioii for one year:

month

40 hours

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month

through 12th month

30 hours

20 hours

90 hours

Contingencies and administrative expenses

PROJECTED ESTIMATE

$18,000 $ 2,000 $45,000

At t scTttti^ti t. T

DEPARTMENT OF BUILDING INSPECTION Page 1 of 2

City & County of San Francisco

1660 Mission Street, San Francisco, California 94103-2414

January 12, 1996

Supervisor Tom Hsieh RE: File 100-95-1.4

Chair, Budget Committee Reserved Funds, Dept.

San Francisco Board of Supervisors of Building Inspection

401 Van Ness Avenue, Room 320 San Francisco, CA 94102

Dear Supervisor Hsieh,

At the Budget Committee meeting of January 10, 1996 the Committee requested further information on the release of reserved funds (Item 1A) in the amount of $175,000.

Specifically, the administrative and office expenses in the proposal of the the S.F. Apartment Association were discussed.

In discussion with the S.F. Apartment Association, and after reviewing their proposal, we have determined that these expenses are for this program specifically and that they are not part of the Association's ongoing program for apartment owners.

Since the majority of the Outreach for this program will be done to hotel/residential hotel owners, it is different from the Association's normal program.

The "mentors" for the owners, who will receive help under this Outreach Program, will include Apartment Association members who have both apartments and hotels. The Association advises that there are very few of these members, but that they have the knowledge and expertise to assist hotel owners with code compliance and operation.

The Department of Building Inspection does not perform this service for owners because, while it has expertise in code enforcement, it does not have the needed expertise in the operation, tenant relations, advertising, etc. that are needed in a program such as this.

This program, Code Enforcement Outreach, was conceived by the Building Inspection Commission to provide education, instead of pursuing litigation, as a more economical way to achieve code enforcement. The money is thus being spent at this time to prevent expenditures on code enforcement litigation later.

The Code Enforcement Outreach Program is a pilot program to determine the effectiveness of this approach and will be reviewed upon its conclusion by the Commission and the Department.

Attachment IV Page 2 of. 'I

Progress under these contracts will be reviewed on a monthly basis, with payment dependent on progress demonstrated in contacting, meeting with, and educating landlords and tenants on code enforcement. Housing Inspection Services for the Department of Building Inspection will be the lead agency in monitoring the contracts.

We will be happy to provide any further information you or the Committee members may need. Please call me at 558-6131 for any further information

Thank you for your consideration of this very important item. Very truly yours,

Frank Chiu

Director

Department of Building Inspection

cc: Supervisor Barbara Kaufman Supervisor Sue Bierman

Memo to Budget Committee

January 17, 1996 Budget Committee Meeting

Item 3

File 101-92-60.10

Note: This item was continued by the Budget Committee at its meeting of December 6, 1995.

Departments: Item:

Amount: Source of Funds;

Description:

Department of Public Works (DPW)

Release of reserved funds in the amount of $1,279,500 for the purpose of funding a construction contract for Fire Station No. 39.

$1,279,500

1992 Proposition C Fire Protection Bond Issue Fund (Series 1993D)

In November of 1992, the voters approved Proposition C, authorizing the issuance of Fire Protection Bonds Series 1993D. A total of $40.8 million in these General Obligation bonds were approved to finance improvement costs related to various Fire Department facilities.

In May of 1993, the Board of Supervisors approved an appropriation request of $15,204,533, from the Series 1993D Fire Protection Bond funds, for various projects at Fire Stations throughout the City including seismic strengthening, disabled access improvements, and the construction of separate restroom facilities for male and female Firefighters. At the same time, the Board placed $10,788,125 on reserve for Fire Station improvements, pending the selection of contractors, the MBE/WBE status of the contractors and contract cost details.

The proposed release of reserved funds, in the amount of $1,279,500, would be used to pay for a portion of the construction contract and related costs, including testing and inspection costs, for renovation of Fire Station No. 39, located at 1091 Portola Drive. Total estimated project costs are $1,648,348. The scope of work for this project includes seismic upgrading, a dormitory addition, mechanical and electrical systems improvements, disabled access, new toilet/shower facilities, asbestos abatement, installation of an emergency generator and miscellaneous exterior and interior improvements.

The Department of Public Works (DPW), has conducted a competitive bidding process for this contract and has selected Chiang C. M. Construction as the lowest responsible bidder, based on a base bid amount of $1,256,720. Chiang C. M.

BOARD OF SUPERVISORS BUDGET ANALYST

Memo to Budget Committee

January 17, 1996 Budget Committee Meeting

Construction, an MBE firm, submitted the second lowest bid. The DPW advises that A. Ruiz Construction Co. & Assoc. Inc., submitted the lowest base bid in the amount of $208,000, but subsequently withdrew its bid due to errors in the firm's bid. A. Ruiz Construction Co. & Assoc. Inc. is also an MBE firm.

Budget: The total estimated project costs of $1,648,348 for the

renovation of Fire Station No. 39, and the installation of one emergency generator, is detailed below:

Construction Contract

Base Construction Contract $1,200,372 Installation of one emergency generator 56.348*

Total Construction Contract $1,256,720

Testing and Inspection

Asbestos abatement $40,000

Materials testing 15,000

Public affairs 5,000

Inspection 10.000

Sub-total $70,000

Citv Staff

DPW Clerical (217 hours @ $42/hr.) $9,128 Emergency generator project 12.500*

$21,628

Construction Management & Contingency 300,000

Total Estimated Project Costs $1,648,348

Proposed Release of Reserve Funds (subject of this request) lP279r500

Remaining amount needed ($34,424 to be funded by release of reserved funds under Item 4, File 101-92-33.6 of this report to the Budget Committee, $34,424 to be funded by a release of reserved funds under pending File 148-92-7.8 to the Government Efficiency and Labor Committee and $300,000 for construction management and construction contingencies under a pending Supplemental Appropriation request). $368,848

* Total of $68,848 for the installation of one emergency generator.

BOARD OF SUPERVISORS BUDGET ANALYST

10

Memo to Budget Committee

January 17, 1996 Budget Committee Meeting

Comments: 1. As noted above, the DPW has estimated that construction

management and construction contingency funds of approximately $300,000 should be provided for this project. The Fire Department advises that a pending request for a supplemental appropriation of 1992 Fire Protection Bond funds for this purpose has been submitted to the Mayor.

2. The Attachment includes a list of all firms which submitted bids along with the bid amounts.

Recommendation: Approve the proposed release of reserved funds as requested.

BOARD OF SUPERVISORS BUDGET ANALYST

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Memo to Budget Committee

January 17, 1996 Budget Committee Meeting

Item 4 - File 101-92-33.6

Note: This item was continued from the November 29, 1995 Budget Committee Meeting.

Departments: Item:

Amount: Source of Funds: Description:

Fire Department

Department of Public Works (DPW)

Release of reserved funds for the Fire Department in the amount of $34,424, for the purpose of installing an emergency generator at Fire Station No. 39.

$34,424

1986 Fire Protection System Improvement Bond funds

In November of 1986, San Francisco voters approved the issuance of $46.2 million in 1986 Fire Protection System Improvement Bonds to finance improvements to the City's Fire Protection System. In February of 1993, the Board of Supervisors approved legislation appropriating $1,191,769 in the 1986 Fire Protection System Improvement Bonds funds, and placing a total of $623,350 on reserve for emergency generators, pending the selection of contractors, the MBE/WBE status of the contractors and the contract cost details.

The Fire Department is now requesting that $34,424 of the reserved funds be released for the installation of one emergency generator at Fire Station No. 39, located at 1091 Portola Drive. The Fire Department advises that the total cost of the installation of the emergency generator is $68,848. According to the Fire Department, the required balance of $34,424 for this project will be paid for by previously allocated and reserved State Hazard Mitigation Grant funds. A request for release of those reserved funds is currently pending before the Government Efficiency and Labor Committee (File 148-92-7.8).

The Fire Department advises that the installation of the emergency generator will be performed in conjunction with the scheduled overall renovation of Fire Station No. 39. The DPW, through its Invitation for Bids process, has selected Chiang C. M. Construction Inc. as the lowest responsible bidder, based on a base bid amount of $1,256,720, to provide the necessary renovation work, including the installation of the emergency generator, for this facility. Chiang C. M. Construction Inc. is an MBE firm. Item 3, File 101-92-60.10

BOARD OF SUPERVISORS BUDGET